Email Backup Service: Secure Email Storage
Email backup capabilities continue to gain traction as a solid counter to ransomware attacks. As organizations go through the restoration process following a ransomware attack, having an email backup system in a safe place with multiple secure copies of mail in a remote drive is critical for returning the organization to a steady state with minimal loss of productivity and confidential information.
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What is an Email Backup?
Trustifi, a global provider of advanced email security systems, recognizes the importance of offering a different mail backup software for email accounts. It offers this functionally free to all its cloud-based clients. Providing automatic multiple email backups supporting all formats to clients provides peace of mind when they face cyberattacks, including ransomware attacks, insider theft, and unauthorized access to legacy emails in remote drives hosted on cloud-based or on-premise servers.
Trustifi copies the original version and attachments to a separate server and cloud depository. All emails copied via the backup feature remain in their original version mapped to the original email account. Each user account, administrator, and legal team have extended permissions to access these saved emails within the backup depository. Employees can try to retrieve, restore, and export these backup email messages with these permissions.
How Do you Back up Emails and Enable Recovery Options?
Sometimes, people must correct their errors and accidentally delete electronic mail from Outlook and their local drive. An email backup system makes it simple for internal and external customers to quickly save and retrieve eml messages using the Trustifi plug-in for Outlook.
Trustifi's engineering operations and support teams start the backup process within the email security platform. This strategy is quite different from others in the same marketplace. The support team can back up one email account or an entire group using a free migration tool.
Trustifi enables backup features by default for all clients and extends connectivity to emails once an account becomes active. The Trustifi platform leverages world-class email backup software, including encryption capabilities, to ensure all messages remain protected while retaining the original version. Employees can easily connect to their backup folder and download messages to their account inboxes.
Email Cloud backup packages typically cost extra by the accounts and the local drive for the license and support. Trustifi understands small-to-medium (SMB) and mid-to-enterprise budgeting issues. They added this tool free to their clients and with no storage space limit.
Trustifi mail backup is accessible from all emails and formats, including support for Microsoft Office 365, Outlook eml, Gmail, and Google Workspace.
Benefits of Email Backup
Email clients benefit from this mail backup recovery operation. Recovery options, including supporting multiple file restoration folders from a different server, are available with a single click. This one-click function is also different from that of the competitors.
Once the user clicks to store the message within the backup depository, they can restore it to their Outlook inbox or other folders.
Compliance
Organizations required by law or a specific compliance mandate benefit from backing up all messages.
- HIPAA, for example, health providers must save a minor’s emails and documentation until their 18th birthday.
- Financial servicesfirms mandated by FINRA must keep emails for 5 to 7 years. “Publically traded companies under Sarbanes-Oxley (SOX)must keep all electronic communications for up to five years.”
- Within the European Union (EU), GDPR requires restoring all deleted personal information, including email, in the original version, whether accidental or otherwise.
If an organization faces a legal hold and quickly needs to provide multiple copies of previously sent mail messages, Trustifi backup offers a secure connection to the data from Microsoft M365, IMAP for Exchange, and Gmail.com inboxes using the plug-in tool.
Cost Savings for Storing Backup Emails
Leveraging this cloud email backup software, already integrated into the email security platform, will help organizationssavemoney. Organizations will forgo spending money on software, cloud virtualization space on a server, and the cost of off-site locations for tapes.
More importantly, no additional software client or server license charged by account is required.
What is the Risk of Not Having a Cloud-based Email Backup?
Organizations need a solution to copy emails and email folders safely. By choosing not to enable this capability, the organization will face additional risks, including:
- Individuals cannot retrieve emails from accidental deletion, human error, and insider threats back into their outback inboxes or folders.
- Loss of organization productivity, including all critical corporate operations, from failing email servers or cloud-based services with no means for employees to retrieve previous mail messages.
- Virus or malware attacks block connectivity to current and previous emails. With backup, the organization will return to a ready state.
- Need help to meet regulatory compliance or legal hold requirements.
- Legal hold requires the original to keep the first version of the message.
- Organizations failing to meet compliance requirements for message restoration also face considerable fines and lawsuits.
Email Management with Cloud Backup Features
Email services like Microsoft Office 365, IMAP for Exchange on-premise, and Google Workspaces mail face several operational and technical challenges. Like any other cloud-based application, they will have outages. Their hosted email account system is subject to cyberattacks and outages.
These outages are minor because these global providers can fail over redundant systems. However, as witnessed in recent events, a Microsoft Azure outage affecting global customers, including Delta Airlines, because of a bug in the CrowdStrike code update compels organizations to enable their business continuity solution.
An organization using mail cloud services or IMAP for Exchange on-premise needs an operations continuity plan with an email backup strategy. Leveraging Trustifi's cloud-based backup helps organizations ensure the user community can connect to current and previously stored mail messages. While global mail service providers work to restore their mailbox services, users can leverage the features within the Trustifi backup server depository.
Email providers like Microsoft and Google Gmail invest millions to ensure their services remain operational, even during natural disasters. However, organizations that depend on email for all corporate communications could benefit from a cloud-based email backup service as a disaster recovery solution.
What is the Value of Trustifi’s Email Cloud Backup?
SMB and Mid-enterprise organizations wanting to add functionality for business continuity, disaster recovery of files, or risk management ultimately have less financial capital than larger organizations. Trustifi understands this market dynamic very well. The company focuses on delivering new services, including a safe email backup, to their customers for free. SMB and mid-to-enterprise recognize Trustifi's commitment to their space through their pricing offerings, ease of management, and unified management console.
Case Study
Founded: 1984
Location: Napa Valley, California
Challenge:
“Enough is enough. Even with Mimecast becoming fully deployed, stuff still kept getting through. The time to get to emails released from quarantine affected a user and my productivity beyond measurement.”
"Chad Culbreth, IT Manager of Peju Winery, Napa Valley, California
Resolution:
"Trustifi provided the easiest email protection platform complete with a full suite of protection layers and a backup tool at the cost point to meet our budget challenges."
Chad Culbreth, IT Manager of Peju Winery, Napa Valley, California
Why do Customers Trust Trustifi For GDPR Compliance?
Clients trust Trustifi because they listen to their customers' requests for features and enhancements, develop the right platform to service many markets, including SMBs, use the correct pricing model, and provide additional features for free to help meet GDPR compliance mandates, lower risk, and assist with organizational risk management.
Simplified and unified management powered by AI and easy-to-follow processes makes Trustifi's solution ideal for any business needing to meet GPDR compliance.
Trustifi offers free email encryption and DLP to assist customers with GDPR compliance. Trustifi’s global engineering will work with any client who requests to enable these capabilities for free.
